Building Philanthropy for a Better Florida

Grants Program Administrator

Grants Program Administrator
Organization Name: 
Fish and Wildlife Foundation of Florida
Tallahassee, FL
Job Category: 

The Grants Program Administrator (GPA) oversees the nonprofit Fish & Wildlife Foundation of Florida’s (Foundation) conservation award-making activities by administering grants and contracts from solicitation of proposals to project closure. The GPA works with grantee organizations and Foundation staff to ensure project activities and outcomes are achieved in a timely fashion and funds are spent in accordance with Foundation policies and State of Florida regulations.  This position is also responsible for compliance and reporting for all awarded grants and related contracts.  The GPA works closely with Foundation colleagues, Florida Fish & Wildlife Conservation Commission staff and other partners in carrying out these duties.

Duties also Include

  • Act as the Foundation’s primary contact for applicants, grantees, and contractors from proposal solicitation through project closure.
  • Act as a liaison between grantees, grant review committees, and Foundation staff, assisting grantees when needed in refining proposals in response to questions from Foundation staff, board members and advisory grant committees.
  • Support financial staff with project fiscal review and budget approval for potential grantees.
  • Generate grant solicitations, agreements, contracts, and amendments.
  • Review and process grantee payment requests, amendment requests, and financial reports.
  • Prepare detailed quarterly reports on status of grant portfolio.
  • Respond to inquiries from grant recipients throughout the project lifecycle, seeking input from supervisor and other staff as needed.
  • Manage project database records, including collecting and inputting project data, to ensure records are complete before project closure.
  • Stay up to date with new Foundation policies and state regulations.
  • Maintain proficiency with the Foundation’s Grant system, working with the software firm or developer as needed to fix problems and to improve the system.
  • Assist with the development and documentation of grants administration policies and procedures.
  • Assist in the Grant system support and contribute to usability improvements for internal and external staff, as directed.
  • Other duties as assigned.


Required Knowledge & Skills

  • A bachelor’s degree and at least three years of workplace experience, ideally in a nonprofit, media or educational setting.  Experience in conservation, science or grant writing a plus.
  • Grants management experience strongly preferred.
  • Exemplary interpersonal skills and emotional intelligence, with the ability to work well with a wide variety of people and organizations and inspire staff members and partners toward our mission.
  • Excellent organizational and time-management skills.  The ability to coordinate many projects simultaneously, including setting and communicating realistic deadlines and overseeing a schedule.
  • Discretion and ability to handle confidential information with great sensitivity.
  • Excellent reasoning abilities and sound judgment.
  • Proficient in Microsoft Word and Excel; working knowledge of donor software or other database systems a plus.
  • Superb verbal and presentation proficiency; as well as effective planning, organization, time
  • management, and multi-tasking skills.
  • A can-do attitude and a tolerant, friendly personality with a sense of humor are essential.
  • High standards for integrity and quality of work.

Working Conditions & Physical Effort:

  • Work requires only minor physical exertion and/or physical strain.
  • Willingness to travel (current expectation is 20% travel), generally within Florida, though meeting with grant recipients could occasionally require out-of-state travel.


How to Apply / Contact Info: 

Please submit resume and cover letter to:


PO Box 11010

Tallahassee, FL 32302

No phone calls please.

Application Deadline: 
January 25, 2020